Your Guide to Renting a Property

Renting a property can be a huge step; perhaps you are moving out for the first time, maybe relocating due to a change of work, or just in search of a new place to call home. It could be easier to go through such a transition if you are aware of the process and what to expect. By familiarising yourself with some key points, you'll be well-prepared for a successful and hassle-free tenancy.

What is Referencing?

Referencing involves checking your suitability to rent a property. This process includes verifying your employment, checking with a previous landlord (if applicable), running checks with a credit referencing agency, confirming your right to live and work in the UK, and gathering your identification. It's important to disclose any credit or other issues that might affect the referencing procedure.

Why Might You Need a Guarantor?

A guarantor may be required if the landlord is not satisfied with your income or if there are past credit issues. A guarantor is someone who resides in the UK and can cover your rental commitment if you cannot. The guarantor will also undergo referencing checks and must demonstrate earnings of around 36 times the monthly rent. They may also need to be a UK homeowner.

Why is a Tenancy Deposit Necessary?

The deposit is necessary to protect the property against any damage during the tenancy. It can be used for cleaning and repairing damage beyond normal wear and tear. An assessment will be conducted at the end of the tenancy, and the deposit can also be used for non-payment of rent.

Where Will the Deposit Be Held?

All deposits must be held in a government-backed Tenancy Deposit Protection Scheme. Robert Luff & Co. holds deposits in the DPS. For more information, visit the Deposit Protection Scheme.

What is a Tenancy Agreement?

A tenancy agreement is a legally binding document that outlines the specific terms and conditions of the tenancy. It protects the rights and responsibilities of both the tenant and the landlord. Customised tenancy agreements can be created to address specific circumstances agreed upon by both parties, including let-to-let agreements or company-let agreements.

What Happens if Repairs are Needed?

If the property is managed by Robert Luff & Co, you can contact us to report issues at We will inform the landlord and arrange for the necessary repairs. If damage is caused by the tenant, they will be responsible for covering the cost of the repair. If the property is not managed by Robert Luff & Co., you need to contact the landlord directly to report maintenance issues. This information is provided to the tenant at the start of the tenancy.

Can the Landlord Enter the Property?

Except in emergencies, the landlord and managing agent must give 24 hours notice if they wish to enter the property. It ensures your privacy and allows you to be present during the visit if you choose. 

What are My Responsibilities as a Tenant?

As a tenant, you must comply with the terms outlined in the signed tenancy agreement. Common duties include paying rent and household bills on time, reporting damage, and maintaining the property's cleanliness and overall condition as outlined in the inventory.

Are Tenants Responsible for Insurance?

Tenants are typically required to have a contents insurance policy that covers the value of their possessions. While this is optional, it is recommended. This insurance can also cover accidental damage to the landlord's possessions. Additionally, it protects against risks like theft, fire, and water damage, ensuring you don't have to bear the financial burden alone. Usually the landlord insures the building itself.

Could the Landlord Decide to Increase the Rent?

The landlord may have the right to review the rent after a specified period, as outlined in the tenancy agreement. If applicable, the landlord or agent should provide notice of a rent increase, and negotiations would be handled by the agent or the landlord. This notice lets you discuss the increase, negotiate terms, or decide whether to continue the tenancy under the new conditions.

Can I Extend My Lease?

In most cases, it's possible to renew the lease after the initial fixed term has ended. It's advisable to discuss lease renewal within the final few months of the initial term. Early discussions provide ample time to negotiate any new terms, such as rent adjustments or contract changes, and ensure a seamless transition without interruptions to your living arrangements.

What Happens if I Want to Move Out?

There will be a notice period specified in the tenancy agreement that you need to serve before moving out. If you move out earlier than this period, you may still be liable for rent and potentially other fees.

When Will the Tenancy Deposit Be Returned?

The tenancy deposit will be returned after a check-out service and an inventory examination. The results will be reported to both the tenant and the landlord. The deposit will be returned minus any necessary deductions for damages or unpaid rent, if any.


If you have any queries about your rental agreement or property, please contact a member of the team at 01903 331247, Option 2.